Resident Resources

Information and documentation is grouped by topic. Please use the links below to find information for members.

Important Documents

The HOA maintains and publishes the important legal documents of the HOA. These documents are filed with the State of Florida and are valuable resources for homeowners for understanding how the Association and its Board of Directors function. One of the documents, the Declaration of Restrictions, provides the rules by which we agree to live. Homeowners are also responsible for their guests and tenants abiding by these rules.

To view the HOA documents, click the link below, a PDF file will open in a separate window.

Amended and Restated Articles of Incorporation (Approved 2024)

Amended and Restated Bylaws ( Approved 2024)

Amended and Restated Declaration of Restrictions (Approved November 2024)

Architectural Review Form and Information

The architectural review committee works with residents and helps them to understand the rules and regulations related to the landscaping, fence, trees and exterior home modifications. The committee is a service to help residents avoid issues with the community rules and guidelines.

It is always a good idea to submit an ARC form for review in the event that the scope of your project does not align with current HOA policies.

When making improvements, residents are expected to complete and submit an ARC Form for each project. Example projects that require an ARC form include:

  • Installation or Replacement of a Fence

  • Installation of Driveway Pavers

  • Removal of Trees

  • Structural Additions or Changes to a Home

For assistance with an Architectural Review Request, please use these instructions.

You may also email your completed ARC forms to lisa.whittaker@threeoakshoa.com or tiffany@pmicapstone.com.

The Three Oaks Community has standards and guidelines for changes and improvements to their lots and residences which are found in the Declaration of Restrictions document (2024). Here is a list of common projects that require an ARC form submitted for approval and the article where the restriction is described.

· Additions and New Construction of a Residence (See Article 3)

· New fence (See Article 3.4)

· Additional Structures such as Sheds (See Article 3.4)

· Playhouses, Swing Sets, Dog Houses (See Article 3.4)

· Major landscaping project including using rocks, stones, sand or other hard surfaces (See Article 4.14)

· Replacement of Tile Roof (See Article 4.4)

· Driveway Replacement, Extensions and Pavers (See Article 4.9)

· Permanent Hurricane Protection (See Article 6.4)

Projects Which Do Not Need Approval

There are many improvements and enhancements to lots and residences that owners can make without the need to seek approval from the HOA. Here is a list of common projects that do not require an ARC form or approval. While a project may not need approval, residents must comply with the HOA Rules and Regulations that govern some projects. Contact a Board Member if you have questions about what is required in your situation.

· Painting the Interior or Exterior of the Residence

· Repairing or Re-surfacing a Pool

· Repairing a Cage (replacing a cage does)

· Planting trees, shrubs or flowers (changing your planting beds does)

· Trimming trees and shrubs

· Planting a hedge (see Article 4.13 for rules for Hedges)

· Repairs using the same materials previously approved by the ARC, which do not change the look of the improvement, do not require new approval.

Repainting or repairing your mailbox/numbers- please use a paint color that matches your current mailbox design. For North side homeowners, a black spray paint (red for the flag) is acceptable. New numbers for North side mailboxes should be legible and look professional (many homeowners are looking to Amazon for their numbers)

Resident Portal (PMI Capstone Management, Inc.)

The Resident Portal, also known as the Capstone Portal, provides residents with access to information and services, such as the annual dues payment, ARC forms, and other beneficial information.

Already have a Portal Account

If you already have a Resident Portal account, residents can quickly log in using the button below.

Need an account?

Getting access to the Portal is quick and easy. Complete this form, and Dodson will set up your resident account on the portal.

Facebook (Private HOA page)

The HOA has created a private membership group on Facebook to help with communications and information sharing. The page is restricted to the homeowners of Three Oaks and allows all residents to post and comment on activities in the community. Residents are encouraged to join the group and stay connected with their neighbors. Postings for sales and anonymous postings will not be allowed. The posting of the Facebook page is to benefit the owners of Three Oaks, and no posting will be permited where money is changing hands. When joining, please use your address to verify your membership within Three Oaks; these are approved on a weekly basis. If you need help with the application process, please contact lisa.whittaker@threeoakshoa.com.

Common Questions

A list of frequently asked questions and topic regarding the HOA Rules and Regulations

For questions regarding these topics, please contact the HOA to discuss your questions with a board member.

  • Tree Planting & Removal

  • Parking on Sarasota County Streets within the Three Oaks Community

  • Annual Membership Dues

Additional Resources

As a resource for residents, the HOA provides the following state, county and community information and links.